JUNE 15, 2026 | QUARTERLY BOARD MEETING | MINUTES
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MOUNTAINEER TRANSIT COMPANY
BOARD OF DIRECTORS REGULAR MEETING
June 15, 2026
In Person at Palisades Tahoe Lodge, 201 Shirley Canyon Road, Olympic Valley
and via Zoom at 330 Jackpine, Tahoe City, CA
DRAFT Minutes pending Board approval
1. Call to Order and Establish Quorum
Chair Mike Martin called today’s meeting to order at 9:05 AM. A quorum was established
Board members present
Mike Martin
David Stepner
Keith Fountain (above Sacramento address)
Rick Pendleton
Ginger Karl (above Tahoe City address)
Angelo Poore (appointed today)
Stephanie Holloway joined at 9:49 AM, but because her address was not posted, her attendance did not count toward quorum, nor could she vote.
Board members not in attendance
Pat Fraser
Others attending
Joy Doyle, Executive Director
James Lewis, Downtowner
Jaime Wright, Placer County Transit
Judy Friedman, Recording Secretary
2. Adopt Agenda
Pendleton asked to amend agenda item 8a to “Approve FY 2026/27 Operating Schedule and Budget.”
It was moved by Martin and seconded by Fountain to adopt today’s agenda as amended. Motion carried unanimously.
3. Approve February 12, 2026 Quarterly Meeting Minutes
It was moved by Fountain and seconded by Stepner to approve the February 12, 2026 meeting minutes as presented. Motion carried unanimously.
4. Public and Board Member Comments
There were no comments on items not on today’s agenda.
5. Chairman’s Report
a. Approval of Angelo Poore to fill vacant Olympic Valley HOA Board Seat
Martin reported that he and Fountain have met with Poore, Director of Front Desk at Everline Resort & Spa and that they nominate him to join the MTC Board of Directors. Poore introduced himself and described his reasons for wanting to be on the Board.
It was moved by Martin and seconded by Fountain to appoint Angelo Poore to fill the vacant Olympic Valley HOA Board Seat. Motion carried unanimously.
b. Alpine Meadows At-Large Board Seat vacancy update
Martin and Fountain are interviewing candidates to fill this vacancy.
c. Board Seats & Terms + Procedure for Seats up for Renewal
Doyle shared the Seats and Terms report and called to attention the seats held by Martin, Karl, Stepner, Fraser, Poore, and Holloway that are expiring September 30, 2026. If any of these Board members wish not to serve another 2-year term beginning October 1, 2026, it was asked that they notify Martin by July 17, 2026.
d. TBID Renewal Update, Civitas Proposal and Renewal Timeline
Martin noted the memo of May 21 in today’s meeting packet outlining the TBID renewal process. At this time, there are no changes to the assessment rates, business types, or products being proposed, however a 10-year term will be recommended. Martin reviewed the seven-month renewal timeline, beginning in November 2026 and ending with the anticipated Board of Supervisors approval in May 2027. If approved, the TBID will be in effect from February 1, 2028 to January 30, 2037. A TBID Renewal Advisory Group will be appointed at the September meeting.
6. Treasurer’s Report
a. Approve Financial Statements January, February, March, and April 2026
Pendleton presented the quarterly financial statements for January, February, March and April 2026. He noted the anomalies of the past winter. Operational adjustments were made to coincide with demand and reduced expenses significantly.
It was moved by Martin and seconded by Stepner to approve the January 2026, February 2026, March 2026, and April 2026 financial statements as presented. Motion carried unanimously.
b. FY 2025-26 Year 8 Cash Flow Projections per Rev Expense Summary
There were no questions or comments on the report.
c. CD Laddering update
Pendleton reviewed the various CD maturity dates, which are laddered to address cash flows as needed. Investments total close to $1 million with not more than $250,000 in each CD.
7. Executive Director Report & Other Items
a. Executive Director Report
Doyle presented the report in today’s meeting packet since February 12, 2026, noting an increase in her workflow to address operational adjustments due to the late start and low snow season. MTC was able to save some money and there were no major impacts to Downtowner given they were able to move drivers to other services. In the process, Mountaineer’s subject to change operating schedule language was changed on the website. Doyle will confirm the same language regarding changes to the schedule is on the Mountaineer app.
A merit-based bonus system was instituted for drivers this year and 15 of the 22 drivers received bonuses.
Doyle provided stats on the marketing outreach. Google Business Reviews had an increase of 116% responses with an average 4.9 star rating.
Doyle reported that as of April 15, there is $22,612 in delinquencies that is expected to be collected on, saying there is still one account that is responsible for almost 50% of the total late payments. That property has a lien on it and MTC will not collect these assessments until it sells. Placer County Revenue Services recently migrated to a new tracking system, so the May delinquency report is delayed.
A conversation followed regarding Board members keeping involved in the issues of the area they represent, particularly when responding to complaints. The Board appreciated the positive driver morale this winter, given the “fits and starts” of the season.
b. Winter 25-26 Recap & Celebrate Success
i. Passenger Survey
Doyle said that in addition to the survey on the app that users can complete with each ride, a Passenger Survey was emailed in early April. Responses were consistent with prior seasons. The information collected has been evaluated and changes for next year’s service are in the works as a result. This year, the focus was to improve wait times, but given the late start to the season and low-snow, it is hard to gauge the effectiveness of the measures implemented.
ii Cost Per Passenger 25-26 + YOY Comparison
Doyle said that despite the sporadic winter, almost 80,000 rides were provided during the five months of operation at a cost of approximately $14.40 per passenger.
c. Bylaws - Explanation and Approval of Redline Amendments
The Board reviewed the newest proposed Bylaw amendments including the clarification between “Board Committees” and “Working or Advisory Committees,” which cannot act on behalf of the Board.
It was moved by Martin and seconded by Fountain to approve the recommended amendments to the Bylaws and acknowledge the following:
any prior references in minutes to Finance, Operations, Contract, Executive, or similar groups do not constitute a current delegation of Board authority unless expressly stated otherwise;
going forward, the Board may use working/advisory groups under Article VIII, Section 4 or outside Article VIII, Section 1, solely for work and recommendations;
working/advisory groups are not committees of the Board and have no authority to act on behalf of the Board;
all working/advisory groups decisions remain with the full Board at duly noticed meetings;
any prior Article VIII, Section 1 committees are dissolved, except where the Board intentionally retains or creates one.”
Motion carried unanimously.
d. TMA Workforce Vanpool Program Update
Doyle explained that the Truckee North Tahoe Transportation Management Association (TNT TMA) is applying for TOT/TBID funding this fall. Originally, MTC was a partner in the program, but moving forward TNT TMA will be the sole administrator. The Board asked for quarterly updates on the program.
8. Winter 26-27 Operating Schedule & FY 26-27 Budget Recommendations
a. Approve FY 2026/27 Operating Schedule and Budget
Pendleton presented the proposed budget and assumptions made as it was being compiled. He noted the need for specialized vehicles to replace others as leases come due. Doyle highlighted the recommendation for a third-party review of the Downtowner agreement. If a vehicle buy-out strategy is implemented this year, there could be an impact on the budget. The option will be considered by the Finance Committee. Discussion followed as specific line items were clarified.
It was moved by Martin and seconded by Fountain to approve the Winter 26-27 Operating Schedule and FY 26-27 Budget as presented. Motion carried unanimously.
b. Authorize Executive Director to execute VIA/Downtowner Contract for FY 26-27 with NTE by 8/31/26
It was moved by Fountain and seconded by Poore to authorize the Executive Director to execute the VIA/Downtowner contract for FY 2026/27 by August 31, 2026, not to exceed $1,300,000. Motion carried unanimously.
c. Authorize Executive Director to execute Civitas Contract for TBID Renewal by 9/15/26
It was moved by Martin and seconded by Poore to authorize the Executive Director to execute the Civitas Contract for the TBID renewal by September 15, 2026. Motion carried unanimously.
d. Authorize Treasurer to execute FY 26-27 ED Contract by 8/31/26
It was moved by Fountain and seconded by Martin to authorize the Treasurer to execute the FY 2026/27 Executive Director contract by August 31, 2026. Motion carried unanimously.
9. Real-Time Bus Tracking & Transit App Presentation - Wright
Wright reminded the group of past discussions about how MTC can take advantage of the Placer County Transit App. She demonstrated features of the application, which is still being tested but should be in full operation later this summer. The goal is to bring all transit service information into one app so potential passengers can see the full complement of what is available and get real time information. TART Connect is not included because it currently uses different technology.
10 Next Board Meeting: Monday, September 14, 2026, 2:00-4:00pm
11. Adjourn
There being no further business to come before the Board, the meeting adjourned at 11:08 AM.
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