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JANUARY 12, 2023 | SPECIAL BOARD MEETING | MINUTES

MOUNTAINEER TRANSIT COMPANY

BOARD OF DIRECTORS SPECIAL MEETING

Thursday, January 12, 2023

DRAFT Minutes pending Board approval

1. Call to Order

Chair Mike Martin called today’s meeting to order at 2:03 PM. A quorum was established


2. Roll Call and Establishment of Quorum

Mike Martin

Keith Fountain

David Stepner

Pat Fraser

Lindsay Romack

Peter Grant


Board members not in attendance

Sebastian Gurevich

Rick Pendleton

Bob Tetrault


Others attending

Joy Doyle

Judy Friedman (Recording Secretary)


3. Changes to / adopt Agenda

It was moved by Martin and seconded by Grant to table items 6b, 6c, and 6d to the next regularly scheduled Board meeting. Motion carried unanimously.


4. Public Comment

There were no comments on items not on today’s agenda.


5. Action to Authorize Mike Martin to Execute MTC / Placer County 2023-2028 Agreement

Doyle reviewed the changes in the new Placer County agreement. The dates were revised to coincide with the new Management District Plan (MDP) dates of February 1, 2023 – January 31, 2028. The due date for the Annual Report was changed to December 1 in the Scope of Services. The main change was to add a section to the scope of services that both parties agree to “Develop a strategy and plan, led by the County with mutual collaboration, for integration of the Mountaineer system within TART/TART Connect, the larger regional transportation system.”

It was moved by Fountain and seconded by Grant to authorize MTC Chair Mike Martin to execute the MTC/Placer County 2023-2028 agreement as presented. Motion carried with Romack recusing.


6. Executive Director’s Report


a. Hidden Valley Van Parking & Snow Removal Unbudgeted Expense

Doyle reported the Mountaineer vans are being parked in the Hidden Valley lot because the underground parking cannot accommodate the height of this winter’s vehicles. Travis thinks that in the future, the fleet will be comprised of all or some taller vehicles. These are the only 4-wheel drive vehicles available. Snow removal for the parking lot is $10,000 this year and Doyle expects that to be an on-going expense. This year’s cost will show as a variance to the budget under Mountaineer Core Services.

Discussion followed. Besides the snow removal costs, there are operational issues to be considered including the drivers needing to clean snow off the vans. Doyle was directed to request Downtowner acquire low-profile vehicles in the future to reduce operational costs based on Martin agreeing that these low-profile vehicles would resume parking in Lower Preferred Parking.


b. December Ridership and YOY Stats

This item was tabled.


c. QR Code Report

This item was tabled.


d. New District in Effect February 1 & Postcard mailing and email to assessed businesses

This item was tabled.


7. Chairman’s Report

Martin thanked Doyle for accomplishing this milestone of getting the TBID renewed for five years and with a higher assessment percentage. Those funds are already being put to a good use given the expanded service. Doyle thanked the County and Civitas for their help.


Martin described the presentation he gave to the NLTRA Board regarding the transportation plan for World Cup. As part of the overall plan, he noted how Mountaineer can supplement other transit options. Information on Mountaineer will be included in all communications about getting around during the event. The Board gave Martin good feedback about microtransit in general and specific recognition of this group’s efforts.


Martin reported the new Red Dog chair is coming online soon. It will be operational for World Cup and a ribbon-cutting will be scheduled eventually.


8. Upcoming Meeting - Quarterly Board Meeting - February 8, 2023 at 8:15 a.m. via Zoom


9. Adjourn

There being no further business to come before the Board, the meeting adjourned at 2:30 PM.


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NOTICE MOUNTAINEER TRANSIT COMPANY BOARD OF DIRECTORS SPECIAL MEETING Thursday, January 12, 2023, 2:00 p.m. Click Here to attend the Zoom Video Conference or copy/paste into browser:https://us06web.zo

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